LIBR 514G (3)

RECORDS SYSTEMS IN THE DIGITAL ENVIRONMENT

Cross-listed with ARST 556E

Offered on an irregular basis

PREREQUISITES:

MLIS and DUAL students: LIBR 516 and completion of the MLIS core courses

MAS students should take ARST 556E

GOAL: The goal of the course is to provide students with a clear conceptual framework and a sound methodology for analyzing, developing and evaluating digital records system, referring to the main national and international standards, best practices and projects relevant in this area.

OBJECTIVES:

Upon completion of the course, students will:

  • have reached a deeper understanding of the main theoretical concepts about record-creation, record-making and record-preservation in the context of a digital environment
  • have gained an increased awareness of the risks to records posed by the digital environment
  • have gained a more robust  ability in handling models and methodologies related to the design of records systems
  • be able to analyze, evaluate and compare digital record-making, recordkeeping and records preservation systems
  • be able to define a roadmap for designing and developing a record-making, a recordkeeping and a record preservation system
  • be familiar with recent and current standards, research and literature on electronic record management systems (ERMS)
  • be able to discuss and demonstrate understanding of the course topics listed below.

CONTENT:

  • Records, organizations and records management: principles to respect in the digital environment
  • Functional requirements for electronic records management systems (ERMS)

Among others issues, this topic will address:

    • the role of the digital register (protocol) as a certification tool
    • the role of the digital signature as an authenticity tool
    • the role of classification as an identification, organization, authentication and retrieval tool in the digital environment
    • managing specific types of digital records (e.g. e-mail, databases) within EDMS
  • Models and methodologies for managing electronic records throughout their life cycle
  • Metadata for managing electronic records throughout their life cycle
  • National and international standard impacting on electronic records management
  • Relevant projects and best practices in managing electronic records